Notice of 2025 Annual General Meeting of Triathlon Western Australia Inc.

NOTICE IS HEREBY GIVEN that the 2024/25 Annual General Meeting of Triathlon Western Australia Inc. will be conducted at the following time and location:

IN PERSON ATTENDANCE

Time: 2.30pm – 3.30pm AWST
Date: Sunday 12th October 2025
Location: Raffles Hotel, Riverside Room, Level 1, 70-72 Canning Beach Rd, Applecross WA 6153
RSVP: www.trybooking.com/DELAC

We welcome members to arrive in person from 2.15pm for networking opportunities and to chat with our office staff and Board. Those attending the AGM in person are encouraged to stay afterwards for drinks, catered platters, as well as the Triathlon WA Season Launch event. Members of the Association are requested to RSVP as soon as possible for catering purposes.

ONLINE ATTENDANCE

Microsoft Teams Meeting
JOIN THE MEETING HERE
Meeting ID: 424 845 902 445 4
Passcode: 7ut95GR3
Start time: 2.30pm AWST

SEASON LAUNCH INFORMATION:

Following the Annual General Meeting, we invite all attendees to join us from 3:30 PM for social refreshments and the official Season Launch. Catered platters will be served as we unveil exciting plans for the year ahead, including highlights such as the 25 Years of Busselton Festival of Triathlon celebrations, our new State Series App and more.

This event also kicks off our 40 Years of Triathlon WA celebrations ahead of 2026. To commemorate the occasion, we’ll showcase a selection of historical exhibits, including archival photographs, vintage event posters, and retro merch that reflect our rich legacy.

Attendees will have the opportunity to win a selection of door prizes, including a special award for the person sporting the oldest Triathlon WA or WA triathlon event apparel. If you have retro triathlon tees or club uniforms from the 1980s through early 2000s, we encourage you to wear them and celebrate the journey with us.

Door Prizes being given away at the Season Launch include:

• 1 x Busselton 100 or BFOT event entry – for the person wearing the oldest WA triathlon apparel
• 1 x Busselton 100 entry
• 1 x Accomodation package for Busselton Festival of Triathlon weekend (3 nights, sleeps 4) – randomly drawn from the pool of other attendees wearing old triathlon apparel
• 2 x Every Woman Triathlon entries
• 1 x 2 Tickets to the Annual Awards Gala (June 2026)
• 1 x Double Pass to see Cadel: Lungs on Legs (value $120)
• 4 x TWA Merchandise Packs

BOARD CANDIDATES AND VOTING PROCEDURE

An election for the TWO (2) Elected Board Positions will be in accordance with Rule 25.2(5) of the Constitution of Triathlon Western Australia Inc.

Pursuant to Rule 21.1 of the Constitution of Triathlon Western Australia Inc., each Individual Member and Life Member over the age of 18 years at the time of the Annual General Meeting is entitled to one (1) vote at that Annual General Meeting.  No other Member will be entitled to vote. 

Voting will take place in person at the AGM. Online voting will not be available. Members will have the option to submit a proxy form if they are unable to attend.

PROXY VOTING

Pursuant to Rule 22.1, each voting Member is entitled to appoint in writing, a natural person who is also a voting Member of the Association to be the Member’s proxy, and to attend and vote on the Member’s behalf at any General Meeting of the Association. To complete a proxy vote, please complete the form linked below and return it to the Executive Director via email to mel.farley@wa.triathlon.org.au no later than 48 hours before the commencement of the meeting.

SPECIAL BUSINESS

All notices of motion for inclusion as special business at a General Meeting must have been submitted not less than 30 days prior to the AGM (12 September 2025). No special business was received by this date.

NOTICE

Pursuant to rule 16.1 of the Notice of the constitution of Triathlon Western Australia Inc. notice of the Annual General Meeting will be given to every Affiliated Club, Life Member and Individual Member.

At least 14 days’ notice of the business to be transacted at the AGM will be given to those Members entitled to receive notice together with:

(i) the agenda for the meeting;
(ii) any notice of motion received; and
(iii) forms of authority in blank for proxy votes.

TIMELINE

Date	Activity
Thursday 28 August 2025	AGM date and call for Board nominations shared
Friday 12 September 2025	Latest date for submission of special business
Sunday 21 September 2025	Latest date for submission of Board nominations
Friday 26 September 2025	Agenda, Notice of Motions and Annual Report distributed
Friday 10 October 2025	Proxy votes received
Sunday 12 October 2025	Annual General Meeting